Rights management

This article relates to vrs 22 of the software. From v.22 we have introduced several rights groups. In addition, the menu system has been changed so that the user sees only the menus he needs based on his rights. The explanations below explain how this works.

A. SharePoint right groups

Rights group	Description
QM365 Members	Access Level: Contribute Can view, add, update and delete list items and documents. Relevant to Process owners: To be able to delete graphical elements and processes, while creating process maps. Document owners: To be able to delete documents/PDFs. Notes Can delete all types of data in the system in most lists/libraries.
QM365 Owners	Access level: Full control Full control Relevant to IT responsible: To be able to manage the user rights of the employees. Notes Can delete the entire system.
QM365 Visitors	Access level: Read Can only display pages and list items and download documents. Relevant to Temporary access to, for example, auditors. Microsoft 365 provides the opportunity to invite these as external users. Notes Remember to remove the access when it is no longer relevant.
SIMPLI Members without delete rights	Access level: Contribute Can view, add and update list items and documents. Relevant to All employees: To be able to enter cases and measures in Better. We recommend using mail or an AD group, maintained by the IT department. Notes Ordinary users should not be able to delete data. In general, data should not be deleted in the system, rather deactivated or archived. If data is deleted, you lose historical connections and relationships.

B. Rights to fuctions

Rights group	Description
All administrator groups	The rights are controlled by a script and are only dependent on membership in this group. Cannot be granted to AD groups.
SIMPLI Better Administrators	Can override and edit all cases, measures and verifications in Better regardless of ownership. Can edit the Organization list in Manage.
SIMPLI Competence Administrators	Can see and carry out personnel assessments and see the Competence Matrix regardless of ownership. Other access is granted to the employee and his manager.
SIMPLI Document Administrators	Can edit/approve all documents in the Document Workspace regardless of ownership. Can quickpublish documents.
SIMPLI Information security Administrators	Has access to all menus and functions regarding information security.
SIMPLI Process Administrators	Can edit all process cards, process pages, process descriptions and activities regardless of ownership. Can edit the Organization and Process list in Manage. Notes: Others can only edit their own processes.
SIMPLI Project Administrators	Has access to create project rooms.
SIMPLI Risk Administrators	Can edit all risk groups, risks and risk evaluations regardless of ownership.
SIMPLI System Administrators	Has access to all menus and functions.

C. Access to Functions and reports

As you gain ownership of data, the system will automatically grant access to menus where this data is found. E.g. if you are not involved in any projects, you will not see this menu, but if you become a member of a project, this menu will appear.

D. Checking a user's rights

To check which rights a particular user has, follow this recipe:

Click the gear at the top left and Go to “Site settings”
Click "Go to Top-Level Page Settings" under "Site Collection Management"
Click on the "Site permissions" menu
Click the "Check Permissions" icon
Enter the username of the person and press Enter