Menu - Rights management

The menu structure has a standard built-in rights management from version 23.1 so that you must meet rights requirements to be able to see and view content on the various menus. There are a number of options for changing settings if you want to deviate from the standard setup. Read about this in the next article. This article explains the standard setup.

1 Skjule / vise funksjoner
2 Quick access to menus
3 Permission groups
4 Functions that require permission groups from the main menu
5 Functions and reports
- - 5.1.1 System Calendar/Operation
  - 5.1.2 Projects
  - 5.1.3 Process/Documentation
  - 5.1.4 Better/App
  - 5.1.5 Compliance
  - 5.1.6 Risk
  - 5.1.7 Performance
  - 5.1.8 Competence
  - 5.1.9 Information security
- 5.2 Privacy Data Protection
6 Administration
- 6.1 All lists and libraries
  - 6.1.1 Settings/Tools
7 Management
- 7.1 Performance

Skjule / vise funksjoner

Applies from version 23.1: Many customers have purchased a number of modules, but are not ready to use them yet. It is then possible to temporarily hide modules in order to turn them on later. It makes the menu system simpler and only shows the functions you use. Get in touch in a support case to have functions/modules hidden.

Quick access to menus

If a user has access to menus that require many clicks, they can be made available to themselves by going to the menu and clicking on the star icon:

It will then be visible in the My page > Quick access menu:

Permission groups

The menu system provides access based on two types of rights groups:

The majority of rights are based on membership in various SharePoint rights groups. You must be registered in these groups and you can read more about them here:
Rights based on data you own or are a "member" of. This could be, for example, that the user is a member of a project, or is responsible for an element in the Organization List. These are marked with a * in the list below.

The rights groups that exist and which control access to various menus are as follows:

Name of group	Abbreviation	Includes

Name of group	Abbreviation	Includes
BetterAdmin	BA	Member of the Better Administrator rights group
CompetenceAdmin	CA	Member of the Competence Administrator rights group
DocumentAdmin	DA	Member of the Document Administrator rights group
hasProjects*	HP	Member of at least one project
InfSecAdmin	ISA	Information Security Administrator
MaintenanceAdmin	MA	Member of the Maintenance Admin rights group (not currently in use)
OwnerOrSiteAdmin	OSA	Member of owner rights group and/or Site Collection Administrator
ProjectAdmin	PA	Member of the Project Administrator rights group
ProcessAdmin	PCA	Member of the Process Administrator rights group
RiskAdmin	RA	Member of the Risk Administrator rights group
SystemAdmin	SA	Member of the System Administrator rights group
DocumentOwner*	DO	Owner of at least one document (not currently in use)
ProjectResponsible*	PR	Owns at least one project
ProcessOwner*	PCO	Owner of at least one process
hasRoles*	HR	Specified role (not currently in use)
ProjectOwner*	PO	Responsible/owner of at least one project
OrgManager*	OM	Responsible, Deputy or Escalation in the Organization List
PrivacyDataAdmin	PDA	Administrator of Privacy (not currently in use)

Functions that require permission groups from the main menu

Level 1	Require

Level 1	Require
Search	Everyone has access
My Page with sub-selections: Tasks, Responsibilities, Favorites	Everyone has access
My page - Projects	PA, HP, PR
Changes (30 days)	Everyone has access
Functions and reports	OM, PCO, PCA, SA, BA, CA, DA, PA, RA, ISA, MA, OSA, HP
System calendar/Operation	OM,PO,PCA,SA,BA,CA,DA,PCA,PA,RA,ISA,MA,OSA
Projects	OM,PCO,PCA,SA,PA,HP,OSA
Process/Documentation	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Better/App	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Compliance	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Risk	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Performance	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Competence	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Information Security	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Privacy Data Protection	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Administration	Everyone can see the button
All lists and libraries	OM,PCO,PCA,SA,BA,CA,DA,PA,RA,ISA,MA,OSA
Settings/tools	SA
Roles and access	OM,PCO,PCA,SA,OSA
Implementation status	OM,PRO,PRA,SA
Management with sub-selections	OM, PRO, PRA, SA
Help	Everyone has access

Functions and reports

Menus (rows) that have no checkboxes are available to everyone.

System Calendar/Operation

Menu	BA	DA	ISA	MA	PCA	PO	SA

Menu	BA	DA	ISA	MA	PCA	PO	SA
Customers
Customer evaluations
Suppliers
Supplier evaluations
Objects				x	x		x
Audits	x	x	x		x	x	x
Management reviews	x	x	x		x	x	x
Other calendar items	x	x	x		x	x	x
System calendar
Reminders				x	x		x

Projects

MENU	HP	OM	PA	PR	SA

MENU	HP	OM	PA	PR	SA
My projects	X	X	X	X	X
All projects	X	X	X	X	X
Project status			X	X	X
Project roll-up			X	X	X
Project rooms	X		X	X	X
Project types			X		X
Project tasks templates
Project checkpoints templates
Project document plan checklist templates

Process/Documentation

MENY	DA	OSA	PCA	PCO	SA

MENY	DA	OSA	PCA	PCO	SA
Prosess implementation			X	X	X
Print process descriptions			X	X	X
Document workspace
Documentation status	X		X	X	X
Read confirmation generator	X		X	X	X
Other documents
Governing documents	X	X	X	X	X
Document workspace templates	X				X
Process list			X	X	X
Input/output			X	X	X
Activities			X	X	X
Process descriptions			X		X
Responsibilities			X		X
Links			X	X	X

Better/App

MENU	BA	CA	ISA	OM	OSA	PCA	PCO	SA

MENU	BA	CA	ISA	OM	PCA	PCO	SA
Better workspace
Report generator	X			X	X	X	X
All incidents	X			X	X	X	X
Alle observations/near misses	X			X	X	X	X
All improvement proposals	X			X	X	X	X
All positive feedback	X			X	X	X	X
Quality	X			X	X	X	X
Health, safety and working enviroment	X	X??		X	X	X	X
External enviroment	X			X	X	X	X
Information security	X		X	X	X	X	X
Privacy data protection	X		X	X	X	X	X
Case management (Open)	X			X	X	X	X
Case management (Closed)	X			X	X	X	X
Action management (Open)	X			X	X	X	X
Action management (Closed)	X			X	X	X	X
Safety inspections	X			X	X	X	X
Job safety analysis	X			X	X	X	X
Registrations	X			X	X	X	X
App from builder	X						X
App test in browser	X						X
Cases	X			X	X		X
Actions	X			X	X		X
Actions plans	X		X	X	X		X
Verifications	X			X	X		X

Compliance

MENU	CA	DA	OM	PCA	PCO	SA

MENU	CA	DA	OM	PCA	PCO	SA
Requirement status			X	X	X	X
Requirement groups	X	X	X	X	X	X
Requirements	X	X	X	X	X	X
Compliance log	X	X	X	X	X	X
Context				X		X

Risk

MENU	ISA	OM	OSA	PCA	PCO	RA	SA

MENU	ISA	OM	OSA	PCA	PCO	RA	SA
Risk workspace	X	X	X	X	X	X	X
Risk analysis	X	X		X	X	X	X
Risk actions	X	X		X	X	X	X
Risk groups						X	X
Risks						X	X
Risk evaluations						X	X
Context				X		X	X
Controls	X		X			X	X

Performance

MENU	CA	DA	OM	PCA	PCO	SA

MENU	CA	DA	OM	PCA	PCO	SA
Performance overview			X	X	X	X
Objectives	X	X	X	X	X	X
Measurements	X	X	X	X	X	X

Competence

MENU	CA	OM	PCA	SA

MENU	CA	OM	PCA	SA
Compentence matrix	X	X		X
Comptencies	X			X
Personnel assesments	X	X		X
Positions/Roles	X		X	X

Information security

MENU	BA	DA	ISA	MA	PCA	PO	SA

MENU	BA	DA	ISA	MA	PCA	PO	SA
Customers
Customer evaluations
Suppliers
Supplier evaluations
Objects				X	X		X
Audits	X	X	X		X	X	X
Management reviews	X	X	X		X	X	X
Other calendar items	X	X	X		X	X	X
System calendar
Reminders				X	X		X

Privacy Data Protection

MENU	BA	DA	ISA	MA	PCA	PO	SA

MENU	BA	DA	ISA	MA	PCA	PO	SA
Customers
Customer evaluations
Suppliers
Supplier evaluations
Objects				X	X		X
Audits	X	X	X		X	X	X
Management reviews	X	X	X		X	X	X
Other calendar items	X	X	X		X	X	X
System calendar
Reminders				X	X		X

Administration

All lists and libraries

MENU	BA	CA	DA	HP	ISA	MA	OM	OSA	PCA	PCO	PA	PR	PDA	RA	SA

MENU	BA	CA	DA	HP	ISA	MA	OM	OSA	PCA	PCO	PA	PR	PDA	RA	SA
Positions/Roles		X						X	X		X				X
Organization							X	X	X						X
Favorites								X	X						X
Context								X	X						X
Customers															X
Suppliers															X
Objects						X		X	X						X
System calendar															X
Reminders						X		X	X						X
Cases	X						X	X	X						X
Actions	X						X	X	X						X
Verifications	X						X	X	X						X
Source	X							X							X
Registrations	X						X	X	X						X
Job safety analysis	X						X	X	X						X
Safety inspections	X						X	X	X						X
Process list								X	X	X					X
Input/Output	X							X	X	X					X
Responsibilities								X	X						X
Links								X	X	X					X
Other documents															X
Governing documents			X				X	X	X	X					X
Activities								X	X	X					X
PRocess descriptions								X	X						X
Document development, templates			X					X							X
Document development, documents			X					X							X
Document development, Publish library			X					X							X
Document development, Metadata			X					X							X
Projects				X				X			X	X			X
Project rooms								X			X				X
Project types								X			X				X
Project tasks templates								X			X				X
Project checkpoints templates								X			X				X
Projecte dokument plan checklists template								X			X				X
Requirement groups		X	X				X	X	X	X					X
Requirements		X	X				X	X	X	X					X
Compliance log		X	X				X	X	X	X					X
Objectives		X	X				X	X	X	X					X
Measurements		X	X				X	X	X	X					X
Competencies		X						X							X
Personnel assesments		X					X	X							X
Competence status		X						X							X
Competence plan		X						X							X
Assets					X			X							X
Controls					X			X							X
Integrations					X			X							X
Purpose					X			X					X		X
Processing activity					X			X					X		X
Peronal data source					X			X					X		X
Personal data recipient					X			X					X		X
Personal data					X			X					X		X
Risk groups							X	X						X	X
Risks							X	X						X	X
Risk evaluations							X	X						X	X
Controls					X								X		X

Settings/Tools

MENY	BA	CA	DA	MA	OM	OSA	PCA	SA

MENY	BA	CA	DA	MA	OM	OSA	PCA	SA
Positions/Roles		X					X	X
Organization					X		X	X
Favorites							X	X
Customers								X
Suppliers								X
Objects				X			X	X
Document development, Documents			X					X
Document development, Publish library			X					X
Document development, Metadata			X					X
Edit dashboard charts								X
Edit implementation status charts								X
Transfer responsibilities							X	X
Site content						X		X
Recycle bin						X		X
Site settings						X		X
Settings panel								X
Edit translations in Manage								X
Edit translations in Better								X
Manage email								X
Better email								X
Document development email								X
Risk email								X
Project email								X
Risk matrix builder								X
Sources	X							X
App form builder	X							X

Management

Performance

Anyone who has access to the menu has access to all sub-options.